Monday, June 23, 2014

Mobile Attendee Management ~ Death of the Binder!

I just returned back to my office a few weeks ago from attending a major tradeshow for event planners; this was my first time at the event so I was prepared, extra bag to pack materials I received and any other items the conference was supplying.

The week before we were sent an email to download the mobile event app and we were told when it would go live. Now as a planner I have managed them for my client but this was the first time using as an attendee. It was great! Within the event app I had my scheduled, map, speaker information and social media feeds at my finger tips and to top it off I did not have to take one piece of paper; all I had to do was scan the suppliers barcode and presto I had access to their information.

Well; over the past few months I have been discussing the benefits of Mobile apps and how they can increase efficiency, productivity as well as improve the overall bottom line.

That is where Mobile Attendee Management comes into play! By getting rid of heavy three ring binders and folders crammed with all of your event information. By using Active Network’s mobile event app your attendees can now can easily access all event information from your mobile device or tablet and your make quick updates wherever and whenever you need to. You can also easily handle registration and session check-ins

Embracing mobile event apps will not only allow you get relevant real time information to attendees, but it will also allow you save money by not having to print and ship materials to your destinations, allowing the event manager to make changes to materials quickly and efficiently without having to reprint materials. Also this helps build a reputation of implementing green practices and protocols.

  • Environmentally friendly - not only are you saving trees, but less paper is less pollution
  • Saves space – reduce storage for collateral
  • Easy access – can be accessed from anywhere
  • Reduces Cost of Printing & Shipping of materials
  • Reduces Stress – you no longer have to worry about possible shipping delays or last minute edits to materials

To get more information on how mobile apps can work for your event; go to ACTIVE Network Business Solutions’ website, today and download the entire Mobile Playbook for free.

President  & CEO
Ellegant Affairs by Juanita

Tuesday, May 27, 2014

What I’m Reading

Yes; I know this is my business blog; however if it was not for God and all that he has seen me through; there would be no business. 
So take a look at what I've been reading to keep me going!

I’m been out of the reading circuit for a while. But when I got back in I went full tilt. The book that I am currently reading is by Beth Moore it is titled: Jesus: 90 Days With The One And Only. The book is apart of the personal reflections series that she did a few years back and to be honest I have had the book for about three years.

But will all that is going in my life personally and professionally I knew it was time to get my spiritual being grounded and centered. 

I want to be ready for all the success that is coming my way, so I’m preparing and enjoy the process while I do!

Monday, May 26, 2014

Favorite Social Media Platform

My Favorite social media platform without a doubt has to be FACEBOOK!!

Facebook has allowed me to reach more potential clients and convert them to paying clients versus any other platform to date. 
It’s like a secondary portfolio for Ellegant Affairs by Juanita and my clients, friends and family love the updates and to see what I’m doing.

But these social medial platforms below have been very key to my business success as well.
Twitter: EllegantAffairs
Instagram: EllegantAffairs

So follow us to stay in the know!!

Sunday, May 25, 2014

Toot Toot!

When you most people start to discuss themselves and their accomplishments people tend to think that they are egoistical and self-centered. Well I beg to differ; if you don’t toot your horn and promote your talents how else are your current and prospective clients going to know what you can offer them in solving an issue that they have.

There are many things that I love about myself personally and professionally. But today I am going to talk about the one trait that is truly prevalent in both arenas and that is: My innate attention to detail.

Yes I take attention to detail to levels and heights unknown. In my world there are just things that my family, friends and even clients never have to worry about. When I say I have it, I have it. No (t) will go uncrossed and no (i) will be left undotted. My overall mission is to allow you to do what you do whether that is run your company, encourage your department, or enjoy your event; the minute details are my job not yours.

So the next time you need the details managed call me; and let me worry about the small details so you can focus on the BIG PICTURE.

Tuesday, May 20, 2014

Give Me What I Asked For & How I Asked For It!

Being an event planner, designer & manager for the past twenty years you come to realize all the small details that come together to make an event a successful one. Over the years technology has made a lot of our day to day easier; but it has also made it harder. 

How you say? People have become lazy and complacent and no longer pay attention to the minute details that are needed to make the process smoother.

Which leads into my main pet peeve within my industry: Suppliers not paying attention to what is sent to them.

Scenario: I have just landed a new client; I am now sourcing for a venue and other items for their event. I create a detailed RFP (Request for Proposal) with every possible thing the client may need and finally how to contact me. I’m specific with my contact instructions; “after your review of the proposal should you have any questions or would like to set a time to speak please email me at (email address)”. That should be it right; wrong! Within hours of hitting the submit button I am receiving phone calls left and right saying they received my proposal and would like to speak with me regarding my needs. After speaking with a salesperson I realize that they have never read the event specifications that I have sent them.

Most suppliers don’t realize that I just mark you off my list and keep it moving; because if you can’t be bothered to follow details prior to an event; I am not convinced that you will follow them during my client’s event and that is not a chance I’m willing to take.

 I sent a request to your company because my client was interested in utilizing your services; so help me help you, please, please, please give me what I asked for and how I asked for it!!!

Sunday, May 18, 2014

Top 5 Essentials for Long Flights

For my road warriors; this one is for you! 

As an event planner I am constantly traveling across the United States and the globe as a matter of thought and for those long flights (LA, Hawaii, Canada, Madrid) there are just some things that you will need to have in your arsenal to make your flight comfortable and enjoyable.

Surviving long hours of travel requires a few aides.  Like the ones listed below.  (Alcohol & Valium not listed – nor recommended, if you can avoid them!)

  1. Noise-canceling headphones drown out crying babies & loud passengers.  These also can be charged via USB, have tangle-resistant cords, and come with their own carrying case.
  2. A luxurious travel blanket that gives your economy seat a touch of first class.  Tip – do not use the airline-provided blankets unless it comes packaged in plastic. They are the germ magnets and will put a dent in your trip very quickly.
  3. Kindle - perfect when the movie selections are less than stellar. 
  4. A portable charger; my personal preference is the Energizer® XP4000; It was my lifesaver in Madrid. To be honest, it should be a permanent fixture in every work bag and purse.
  5. Snacks; airplane food is well blah, bringing snacks are essential especially if your have food allergies or need to eat a specified times.  Tip – Eat a hearty meal either before you get to the airport or after; and purchase a bottle of water after you clear the security check point.  No caffeine or alcohol while traveling.  In-flight hangovers are drastically worse than those on the ground.
So what item must YOU take with you on a long flight? Share below.


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